Setup checklist#
- ☐ Enrich contacts with 3 to 5 verifiable data points: role, company, tech stack, recent news, mutual context.
- ☐ Write a prompt template that constrains tone, length, and forbidden claims.
- ☐ Generate a first line and a value proposition per contact; keep the rest of the message stable.
- ☐ Human-review a sample of every batch before sending.
- ☐ Track reply rate per template and iterate weekly.
Audit checklist#
- ☐ Confirm you are not: hallucinated details about the recipient, which destroy trust instantly.
- ☐ Confirm you are not: over-personalization that reads as surveillance.
- ☐ Confirm you are not: varying so much per message that you cannot learn what works.
Ongoing monitoring#
- ☐ Weekly: review provider dashboards (Postmaster Tools, SNDS) and bounce logs
- ☐ Monthly: re-run the setup verification after any vendor or DNS change
- ☐ Quarterly: full audit against this checklist
Frequently asked questions#
Does AI-generated email get flagged as spam?
Filters judge sender behavior and recipient reaction, not authorship. Poorly targeted AI mail gets flagged because it is poorly targeted.
How do I keep AI drafts in my voice?
Provide examples of your real sent mail and constrain style in the system prompt. MailMaid's Draft with AI learns from thread context for exactly this reason.